Difference between revisions of "FTC:Team Management Software"
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Utilizing team management software is important because it allows | Utilizing team management software is important for FIRST teams because it allows everyone to communicate efficiently and keep all of the work organized. Good communication and organization is the key to working efficiently in and out of meetings. Below are some of the most popular team management software available. | ||
==Real-Time Communication Software== | ==Real-Time Communication Software== | ||
Video calls are great alternatives to meeting face to face. They’re useful for allowing | Video calls are great alternatives to meeting face to face. They’re useful for allowing FIRST teams to meet and share ideas from anywhere. Real-time communication software isn’t just limited to member-to-member meetings, it also allows teams from different countries to meet and lets teams demo to companies virtually. | ||
There are many other software that have video calling features like Slack but here are some | There are many other software that have video calling features like Slack, but here are some applications that are best for meeting together online. Zoom, Google Meets, and Discord all allow for small or large meetings with multiple members. They have some different functions, but all work well as meeting software. | ||
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==Messaging Software== | ==Messaging Software== | ||
Communicating outside of meetings is very important so teams can continue to work outside of meeting times and keep in contact. | Communicating outside of meetings is very important so FIRST teams can continue to work outside of meeting times and keep in contact. | ||
These applications are | These applications are best for keeping in contact with others through text. Slack, Google Chat, and Discord are all heavily based on text conversations so they allow for the most organized messages. | ||
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==Work Management Software== | ==Work Management Software== | ||
Work management software applications are great ways to keep track of tasks that need to get done. Being able to organize, and keep track of tasks in one place is an effective way to get work done on time. | Work management software applications are great ways to keep track of tasks that need to get done. Being able to organize, and keep track of tasks in one place is an effective way for robotics teams to get work done on time. | ||
These applications are good for keeping track of tasks while keeping them organized | These applications are good for keeping track of tasks while keeping them organized. | ||
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|style="width: 30%"|[[File:Google-Keep-Logo-Clear.png|160px]] | |style="width: 30%"|[[File:Google-Keep-Logo-Clear.png|160px]] | ||
|style="width: 30%"|[[File:Asana-Logo-Clear.png|180px]] | |style="width: 30%"|[[File:Asana-Logo-Clear.png|180px]] | ||
|style="width: 30%"|[[File:Jira-Logo.png|180px]] | |||
|- | |- | ||
|'''Organizing Option''' | |'''Organizing Option''' | ||
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|Can write down tasks on different post-it notes but difficult to organize | |Can write down tasks on different post-it notes but difficult to organize | ||
|Can divide tasks into projects, sections, and different team channels | |Can divide tasks into projects, sections, and different team channels | ||
|Can add and assign tasks to members, including boards and timed sprints for planning | |||
|- | |- | ||
|'''Customization''' | |'''Customization''' | ||
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|Different colored task cards | |Different colored task cards | ||
|Different profiles | |Different profiles | ||
|Customizable profiles and changeable task icons | |||
|- | |- | ||
|'''Assigning work''' | |'''Assigning work''' | ||
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|Assign multiple people and set due dates | |Assign multiple people and set due dates | ||
|Assign only one person and set due dates | |Assign only one person and set due dates | ||
|Assign multiple people and set due dates, story points, sprints, and due dates | |||
|- | |- | ||
|'''Notification''' | |'''Notification''' | ||
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|People assigned to the task and everyone in the workspace can receive notifications | |People assigned to the task and everyone in the workspace can receive notifications | ||
Option to set specific times to send reminder notifications | Option to set specific times to send reminder notifications | ||
|People assigned or watching a card will get notifications, as well as anyone who requests them | |||
|- | |- | ||
|'''Account''' | |'''Account''' | ||
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|Gmail | |Gmail | ||
|Asana Account | |Asana Account | ||
|Gmail | |||
|- | |- | ||
|'''Integrations''' | |'''Integrations''' | ||
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|Integrations with Google Suite | |Integrations with Google Suite | ||
|Allows integrations with other applications | |Allows integrations with other applications | ||
|Allows interactions with other applications | |||
|} | |} | ||
Revision as of 23:10, 9 April 2022
Utilizing team management software is important for FIRST teams because it allows everyone to communicate efficiently and keep all of the work organized. Good communication and organization is the key to working efficiently in and out of meetings. Below are some of the most popular team management software available.
Real-Time Communication Software
Video calls are great alternatives to meeting face to face. They’re useful for allowing FIRST teams to meet and share ideas from anywhere. Real-time communication software isn’t just limited to member-to-member meetings, it also allows teams from different countries to meet and lets teams demo to companies virtually. There are many other software that have video calling features like Slack, but here are some applications that are best for meeting together online. Zoom, Google Meets, and Discord all allow for small or large meetings with multiple members. They have some different functions, but all work well as meeting software.
| Apps | 
|
|
|
| Screen Sharing | Easy | Easy | Easy |
| Facecam | Simple | Simple | Simple |
| Host | Sometimes required | Required | Not required for direct voice calls but a server owner is required for voice rooms |
| Account | Not required for everyone | Gmail | Discord account |
| Voice Quality | Good | Good | Good |
| Cost | Need a paid account ($15 per month or $150 annually) for calls longer than 40 mins | Free | Free |
Messaging Software
Communicating outside of meetings is very important so FIRST teams can continue to work outside of meeting times and keep in contact.
These applications are best for keeping in contact with others through text. Slack, Google Chat, and Discord are all heavily based on text conversations so they allow for the most organized messages.
| Apps | 
|
|
|
| Organization Options | Channels for grouping, conversations, and pay for the option of user groups which help to communicate more effectively | Chat groups | Channels for grouping conversations and user roles |
| Customization | Custom emojis, themes, statuses, profiles, names of different channel | No customization | Custom emojis, statuses, profiles, names of different channels |
| Account | Slack account | Gmail | Discord account |
| File Upload Limit | 1 GB limit | 200 MB limit | 8 MB limit (pay for 100 MB) |
| Software Storage Limit | 5GB of file storage for the entire workplace (pay for 10 GB storage per member) | 30 GB of file storage per user | Unlimited file storage |
| Cost | Free with limitations.
Only able to view previous 10,000 messages. $80/person/year or $8/person/month to remove those limitations |
Starter plan is $6 per month per user
100 participant video meetings |
Free with limitations
Small file upload limit, 30fps 720p screen share video quality $50/year or $5/month to remove those limitations |
| Misc. | Integrations with other applications | Works with G Suite | Integration of bots for various purposes |
Work Management Software
Work management software applications are great ways to keep track of tasks that need to get done. Being able to organize, and keep track of tasks in one place is an effective way for robotics teams to get work done on time.
These applications are good for keeping track of tasks while keeping them organized.
| Apps | 
|
|
|
|
| Organizing Option | Can add tasks to different topic boards | Can write down tasks on different post-it notes but difficult to organize | Can divide tasks into projects, sections, and different team channels | Can add and assign tasks to members, including boards and timed sprints for planning |
| Customization | Custom backgrounds, profiles, layout of boards | Different colored task cards | Different profiles | Customizable profiles and changeable task icons |
| Assigning work | Assign multiple people and set due dates | Assign multiple people and set due dates | Assign only one person and set due dates | Assign multiple people and set due dates, story points, sprints, and due dates |
| Notification | People assigned to the task and everyone in the workspace can receive notifications
Option to set specific times to send reminder notifications |
People assigned to a task can receive notifications | People assigned to the task and everyone in the workspace can receive notifications
Option to set specific times to send reminder notifications |
People assigned or watching a card will get notifications, as well as anyone who requests them |
| Account | Gmail or Atlassian | Gmail | Asana Account | Gmail |
| Integrations | Allows integrations with other applications | Integrations with Google Suite | Allows integrations with other applications | Allows interactions with other applications |
Additional Resources
Meeting Remotely Presentation video (29:44) by FTC 14779 Spontaneous Construction
